Automation library · Lead generation

Qualify student leads from Google Sheets with OpenAI

Started by a clock, and works across Gmail, Google Sheets, Slack and Telegram. It hands the judgement calls to OpenAI. 14 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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14 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 2Model 1Logic 4Service 7

The steps in the order they run, from what starts it.

  1. 1Poll Trigger – Every 15 MinutesSchedule triggerStarts it
  2. 2On Workflow ErrorError triggerStarts it
  3. 3Fetch Unprocessed Leads from SheetGoogle SheetsService
  4. 4Slack, Send Workflow Error AlertSlackService
  5. 5Filter – Skip Empty or Incomplete RowsIfLogic
  6. 6Normalise Lead DataCodeLogic
  7. 7AI – Score and Classify Lead IntentOpen AiModel
  8. 8Parse AI Response and Assign CounsellorCodeLogic
  9. 9Write Enriched Lead to CRM SheetGoogle SheetsService
  10. 10Mark Source Row as ProcessedGoogle SheetsService
  11. 11Build WhatsApp and Telegram Message ContentCodeLogic
  12. 12WhatsApp – Send Welcome Message via TwilioHttp RequestService
  13. 13Telegram – Alert Assigned CounsellorTelegramService
  14. 14Gmail – Send Lead Briefing to CounsellorGmailService

How it's built

Starts on
A clock
Steps
14, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Slack and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.