The flow
Starts it 2Model 5Logic 5Service 7
The steps in the order they run, from what starts it.
- 1Invoice Upload FormForm triggerStarts it
- 2Invoice Data Schema ParserOutput Parser StructuredModel
- 3Weekly Report ScheduleSchedule triggerStarts it
- 4OpenAI GPT-5-mini ModelLm Chat Open AiModel
- 5OpenAI GPT-5-mini Model for ReportsLm Chat Open AiModel
- 6Workflow ConfigurationSetLogic
- 7Extract Invoice Data with AIAgentModel
- 8Fetch Weekly InvoicesData TableService
- 9Generate Weekly ReportAgentModel
- 10Store Raw Form SubmissionData TableService
- 11Validate Invoice DataCodeLogic
- 12Send Weekly Report EmailGmailService
- 13Extract Invoice ContentExtract From FileService
- 14Check Validation ResultIfLogic
- 15Prepare Success Email DataSetLogic
- 16Prepare Error Email DataSetLogic
- 17Store Validated InvoiceData TableService
- 18Send Error EmailGmailService
- 19Send Success EmailGmailService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 19, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, n8n data table
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 19 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.