The flow
Starts it 2Model 4Logic 5Service 7
The steps in the order they run, from what starts it.
- 1Receive Expense SubmissionWebhookStarts it
- 2OpenAI Expense ModelLm Chat Open AiModel
- 3Monthly Summary TriggerSchedule triggerStarts it
- 4OpenAI Monthly ModelLm Chat Open AiModel
- 5Set Expense FieldsSetLogic
- 6Expense Evaluation AgentAgentModel
- 7Get Expenses from SheetGoogle SheetsService
- 8Summarize Monthly ExpensesAgentModel
- 9Validate Expense InputIfLogic
- 10Set AI Analysis FieldsSetLogic
- 11Filter Current MonthCodeLogic
- 12Send Monthly Report to ManagerTelegramService
- 13Notify Invalid SubmissionTelegramService
- 14Append Expense to SheetsGoogle SheetsService
- 15Needs Manager Approval?IfLogic
- 16Notify Manager via TelegramTelegramService
- 17Inform Employee via TelegramTelegramService
- 18Email Manager with DetailsGmailService
How it's built
- Starts on
- Another system calling it
- Steps
- 18, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Telegram
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.