Automation library · Scheduling

Outlook Inbox Manager with Gemini and OpenAI

Started by an event in a connected app, and works across Google Calendar, Outlook and Telegram. It hands the judgement calls to Gemini and OpenAI. 15 steps: a working afternoon to understand properly.

MediumCalls a model: Gemini, OpenAI

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15 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 7Service 7

The steps in the order they run, from what starts it.

  1. 1Microsoft Outlook TriggerMicrosoft Outlook triggerStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3OpenAI Chat ModelLm Chat Open AiModel
  4. 4Create EventGoogle Calendar ToolService
  5. 5OpenAI Chat Model1Lm Chat Open AiModel
  6. 6Send a text message in TelegramTelegram ToolService
  7. 7Clean EmailOpen AiModel
  8. 8Text ClassifierText ClassifierModel
  9. 9Google Calendar AssistantAgentModel
  10. 10AI AgentAgentModel
  11. 11High Priority folderMicrosoft OutlookService
  12. 12Not Important FolderMicrosoft OutlookService
  13. 13Meetings & Events FolderMicrosoft OutlookService
  14. 14Outlook Manager Notifs1TelegramService
  15. 15Outlook Manager NotifsTelegramService

How it's built

Starts on
An event in a connected app
Steps
15
Size
Medium: a working afternoon
Connects to
Google Calendar, Outlook, Telegram
Model
Gemini, OpenAI

Questions

What does it need to run?

An n8n account, plus your own Google Calendar, Outlook and Telegram accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.