Automation library · Chat assistants

Onboard new hires with OpenAI and Notion

Started by another system calling it, and works across Gmail, Google Drive, Jira, Notion and one other. It hands the judgement calls to OpenAI. 14 steps: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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14 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
5Services it connects to

The flow

Starts it 1Model 2Logic 3Service 8

The steps in the order they run, from what starts it.

  1. 1Trigger: New Hire Webhook1WebhookStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Validate & Enrich Employee Data1CodeLogic
  4. 4AI AgentAgentModel
  5. 5Notion: Create Onboarding TrackerNotionService
  6. 6Fetch Role-Based Templates1Google DriveService
  7. 7Merge: Combine AI & PDF DataMergeLogic
  8. 8Download Policy Binaries1Google DriveService
  9. 9Archive to Employee Folder1Google DriveService
  10. 10Merge Multiple PDFs into One1HtmlcsstopdfService
  11. 11Code: Generate IT ProvisioningCodeLogic
  12. 12Deliver Welcome Email (Gmail)1GmailService
  13. 13Jira: Create IT Provisioning TicketJiraService
  14. 14Slack: Announce New HireSlackService

How it's built

Starts on
Another system calling it
Steps
14
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Jira, Notion, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Jira, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.