Automation library · Data collection

Handle GDPR access and erasure emails with Gmail and OpenAI

Started by an arriving email, and works across Airtable, Gmail, Google Sheets and Supabase. It hands the judgement calls to OpenAI. 18 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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18 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 1Model 6Logic 4Service 7

The steps in the order they run, from what starts it.

  1. 1Gmail, DSR InboxGmail triggerStarts it
  2. 2OpenAI, ClassifyLm Chat Open AiModel
  3. 3DSR Classification SchemaOutput Parser StructuredModel
  4. 4OpenAI, CompileLm Chat Open AiModel
  5. 5Report SchemaOutput Parser StructuredModel
  6. 6Classify DSR RequestAgentModel
  7. 7Compile Data ReportAgentModel
  8. 8Query SupabaseSupabaseService
  9. 9Access or Erasure?IfLogic
  10. 10Consolidate DB ResultsCodeLogic
  11. 11Send Access ReportGmailService
  12. 12Delete from SupabaseSupabaseService
  13. 13Query Airtable CRMAirtableService
  14. 14Merge PathsMergeLogic
  15. 15Delete from AirtableAirtableService
  16. 16Consolidate CRM ResultsCodeLogic
  17. 17Log Audit TrailGoogle SheetsService
  18. 18Send Erasure ConfirmationGmailService

How it's built

Starts on
An arriving email
Steps
18, with 1 branch
Size
Medium: a working afternoon
Connects to
Airtable, Gmail, Google Sheets, Supabase
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Sheets and Supabase accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.