The flow
Starts it 1Logic 2Service 6
The steps in the order they run, from what starts it.
- 1Schedule, Monthly on 1stSchedule triggerStarts it
- 2Read Unbilled Hours, Google SheetsGoogle SheetsService
- 3Calculate Invoice Totals per ClientCodeLogic
- 4Claude AI, Write Report + Cover NoteHttp RequestService
- 5Build Invoice HTML + EmailCodeLogic
- 6Generate PDF InvoiceHttp RequestService
- 7Gmail, Send Invoice to ClientGmailService
- 8Google Sheets, Log InvoiceGoogle SheetsService
- 9Mark Hours as BilledGoogle SheetsService
How it's built
- Starts on
- A clock
- Steps
- 9
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 9 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.