Automation library · Money admin

Extract batch invoice data from form uploads

Started by someone submitting a form, and works across Google Sheets. 9 steps, 1 loop or waits: a working afternoon to understand properly.

Medium

9 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
1Service it connects to

The flow

Starts it 1Logic 5Service 3

The steps in the order they run, from what starts it.

  1. 1Receive: Invoice UploadsForm triggerStarts it
  2. 2Split: Files to ItemsCodeLogic
  3. 3Loop: One File at a TimeSplit In BatchesLogic
  4. 4Build: Upload SummaryCodeLogic
  5. 5easybits: Extract Invoice FieldsEasybits ExtractorService
  6. 6Merge: Reattach FilenameMergeLogic
  7. 7Respond: Completion SummaryFormService
  8. 8Flag: Check Core FieldsCodeLogic
  9. 9Append: Invoice RowGoogle SheetsService

How it's built

Starts on
Someone submitting a form
Steps
9, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Google Sheets account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.