The flow
Starts it 2Model 4Logic 11Service 4
The steps in the order they run, from what starts it.
- 1Report an AI systemForm triggerStarts it
- 2Language modelLm Chat Open AiModel
- 3Structured classificationOutput Parser StructuredModel
- 4ai_act_referenceTool CodeModel
- 5Every monthSchedule triggerStarts it
- 6Normalize the reportCodeLogic
- 7Classify against the EU AI ActAgentModel
- 8Read the inventoryGoogle SheetsService
- 9Cross-check the classificationCodeLogic
- 10Find what is dueCodeLogic
- 11Route by risk classSwitchLogic
- 12Anything to do?IfLogic
- 13Stop and escalateSetLogic
- 14Assign high-risk dutiesSetLogic
- 15Assign transparency dutiesSetLogic
- 16Log as minimal riskSetLogic
- 17Build the review reportCodeLogic
- 18Nothing due this monthNo OpLogic
- 19Append to the AI inventoryGoogle SheetsService
- 20Notify the responsible managerEmail SendService
- 21Send the governance reportEmail SendService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 21, with 2 branches
- Size
- Large: read it before trusting it with anything live
- Connects to
- Email, Google Sheets
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Email and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Take your time. At 21 steps it is large: read it before trusting it with anything live.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.