Automation library · Data collection

Automate HR celebrations with Gemini and Sheets

Started by a clock, and works across Google Sheets. It hands the judgement calls to Gemini. 21 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: Gemini

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21 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
2Loops or waits
1Service it connects to

The flow

Starts it 2Model 4Logic 9Service 6

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3Schedule Trigger1Schedule triggerStarts it
  4. 4Google Gemini Chat Model1Lm Chat Google GeminiModel
  5. 5SET-BIRTHDAYSetLogic
  6. 6Birthday MessageChain LlmModel
  7. 7SET - ANNIVERSARYSetLogic
  8. 8Anniversary messageChain LlmModel
  9. 9Get dates-BDAYGoogle SheetsService
  10. 10GCHAT_BDAYHttp RequestService
  11. 11Get dates-ANNIGoogle SheetsService
  12. 12GCHAT_ANNIHttp RequestService
  13. 13Parse birthdayCodeLogic
  14. 14Log msg -BdayGoogle SheetsService
  15. 15TodaySetLogic
  16. 16Log msg - ANNIGoogle SheetsService
  17. 17If Birthday not foundIfLogic
  18. 18Loop Over ItemsSplit In BatchesLogic
  19. 19parse ANNIVESARYCodeLogic
  20. 20Loop Over Items1Split In BatchesLogic
  21. 21If Anniversary not foundIfLogic

How it's built

Starts on
A clock
Steps
21, with 2 branches, 2 loops or waits
Size
Large: read it before trusting it with anything live
Connects to
Google Sheets
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.