The flow
Starts it 1Model 4Logic 4Service 7
The steps in the order they run, from what starts it.
- 1WhatsApp Message ReceivedWhats App triggerStarts it
- 2get_scheduleGoogle Calendar ToolService
- 3ai_memoryMemory Buffer WindowModel
- 4set_appointmentGoogle Calendar ToolService
- 5faq_baseGoogle Sheets ToolService
- 6get_servicesGoogle Sheets ToolService
- 7ai_chatLm Chat Google GeminiModel
- 8Is Message?IfLogic
- 9Customer Service AgentAgentModel
- 10Chat RouterSwitchLogic
- 11No Operation, do nothingNo OpLogic
- 12Send messageWhats AppService
- 13Agent ContextSetLogic
- 14Download VoiceWhats AppService
- 15Get AudioHttp RequestService
- 16Transcribe audioOpen AiModel
How it's built
- Starts on
- An incoming WhatsApp message
- Steps
- 16, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Google Calendar, Google Sheets, WhatsApp
- Model
- Gemini, OpenAI
- Retrieval
- Answers are drawn from documents you supply, not from the model alone
Questions
What does it need to run?
An n8n account, plus your own Google Calendar, Google Sheets and WhatsApp accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an incoming WhatsApp message.
Does it use AI?
Yes. It calls Gemini and OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 16 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.