Automation library · Data collection

Automate email triage with OpenAI and Gmail

Started by an arriving email, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 19 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
19 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 5Logic 5Service 8

The steps in the order they run, from what starts it.

  1. 1Gmail TriggerGmail triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3OpenAI Chat Model1Lm Chat Open AiModel
  4. 4Name ExtractorInformation ExtractorModel
  5. 5AI-Classification & Sentiment AnalysisText ClassifierModel
  6. 6IfIfLogic
  7. 7Label - Agency LeadGmailService
  8. 8Label - Course RequestGmailService
  9. 9Label - Paid CollaborationsGmailService
  10. 10Label - MiscellaneousGmailService
  11. 11Name FoundSetLogic
  12. 12Name Not FoundSetLogic
  13. 13Message a modelOpen AiModel
  14. 14Standard AnswerGmailService
  15. 15Standard Answer 2GmailService
  16. 16Single Intro LineMergeLogic
  17. 17Create a draftGmailService
  18. 18Update DBGoogle SheetsService
  19. 19Reducing content before LLMSetLogic

How it's built

Starts on
An arriving email
Steps
19, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.