The flow
Starts it 2Model 4Logic 3Service 7
The steps in the order they run, from what starts it.
- 1Schedule TriggerSchedule triggerStarts it
- 2Parse AI Output (Structured JSON)Output Parser StructuredModel
- 3AI Model: GPT-4 Priority EngineLm Chat Open AiModel
- 4AI Memory: Priority ContextMemory Buffer WindowModel
- 5Error Handler TriggerError triggerStarts it
- 6Fetch Pending Record From AirtableAirtableService
- 7AI Agent OpenAI, RFP Summary + Scoring with JSON outputAgentModel
- 8Slack: Send Error AlertSlackService
- 9Format Data From AI AgentSetLogic
- 10Check PriorityIfLogic
- 11Send Tender Details and wait for responseSlackService
- 12Send MessageSlackService
- 13Check ApprovedIfLogic
- 14Send Confirmation MailGmailService
- 15Update Approved StatusAirtableService
- 16Update Pending StatusAirtableService
How it's built
- Starts on
- A clock
- Steps
- 16, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail, Slack
- Model
- OpenAI
- Retrieval
- Answers are drawn from documents you supply, not from the model alone
Questions
What does it need to run?
An n8n account, plus your own Airtable, Gmail and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 16 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.