Automation library · CRM

Update HubSpot engagement by parsing inbox mail with OpenAI

Started by an arriving email, and works across Email and HubSpot. It hands the judgement calls to OpenAI. 9 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

9 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Model 3Logic 2Service 4

The steps in the order they run, from what starts it.

  1. 1OpenAI Chat ModelLm Chat Open AiModel
  2. 2When an email is receivedEmail Read ImapService
  3. 3Set the output JsonOutput Parser StructuredModel
  4. 4Parse the mail with AIChain LlmModel
  5. 5Search for the contact via emailHubspotService
  6. 6contact exists?IfLogic
  7. 7Edit FieldsSetLogic
  8. 8Creates contactHubspotService
  9. 9Creates an email engagementHubspotService

How it's built

Starts on
An arriving email
Steps
9, with 1 branch
Size
Medium: a working afternoon
Connects to
Email, HubSpot
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email and HubSpot accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.