Automation library · Scheduling

Turn meeting action items into ClickUp tasks with Fireflies

Started by another system calling it, and works across Telegram. It hands the judgement calls to OpenAI. 18 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
18 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 1Model 3Logic 11Service 3

The steps in the order they run, from what starts it.

  1. 11. Webhook, Fireflies Transcript DoneWebhookStarts it
  2. 211. OpenAI, GPT-4o-mini ModelLm Chat Open AiModel
  3. 312. Parser, Structured Task OutputOutput Parser StructuredModel
  4. 42. Code, Extract Meeting IDCodeLogic
  5. 510. AI Agent, Parse Action ItemsAgentModel
  6. 63. IF, Valid Meeting ID?IfLogic
  7. 713. Code, Split Tasks for LoopCodeLogic
  8. 85. Set, Config ValuesSetLogic
  9. 94. Set, Invalid Webhook SkipSetLogic
  10. 1014. HTTP, Create ClickUp TaskHttp RequestService
  11. 116. HTTP, Fetch TranscriptHttp RequestService
  12. 1215. IF, All Tasks Created?IfLogic
  13. 137. Code, Process Action ItemsCodeLogic
  14. 1416. Code, Build Telegram SummaryCodeLogic
  15. 1518. Set, Loop ContinuesSetLogic
  16. 168. IF, Action Items Found?IfLogic
  17. 1717. Telegram, Send Task SummaryTelegramService
  18. 189. Set, No Action Items SkipSetLogic

How it's built

Starts on
Another system calling it
Steps
18, with 3 branches
Size
Medium: a working afternoon
Connects to
Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Telegram account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.