Automation library · Chat assistants

Triage backflow compliance notices with Google Sheets

Started by a clock, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 17 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 2Logic 7Service 7

The steps in the order they run, from what starts it.

  1. 1Daily Compliance ScanSchedule triggerStarts it
  2. 2Compliance Classifier ModelLm Chat Open AiModel
  3. 3Fetch Backflow Device RegistryGoogle SheetsService
  4. 4Classify Compliance StatusText ClassifierModel
  5. 5Split Out Device RecordsSplit OutLogic
  6. 6Route By Compliance StatusSwitchLogic
  7. 7Compute Days Since Last TestCodeLogic
  8. 8File State Non-Compliance ReportHttp RequestService
  9. 9Send Test Reminder NoticeGmailService
  10. 10Mark Registry UpdatedSetLogic
  11. 11Normalize Device RecordSetLogic
  12. 12Send Shutoff Warning LetterGmailService
  13. 13Combine Audit TrailMergeLogic
  14. 14Check Device Data CompletenessIfLogic
  15. 15Alert Compliance Team Critical DeviceSlackService
  16. 16Append Compliance Audit LogGoogle SheetsService
  17. 17Flag Data Quality IssueSlackService

How it's built

Starts on
A clock
Steps
17, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.