Automation library · Scheduling

Track meeting action items from transcripts with OpenAI

Started by an event in a connected app, and works across Google Drive, Google Sheets, Slack and n8n data table. It hands the judgement calls to OpenAI. 24 steps, 4 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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24 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 1Model 3Logic 9Service 11

The steps in the order they run, from what starts it.

  1. 1New transcript fileGoogle Drive triggerStarts it
  2. 2OpenAI chat modelLm Chat Open AiModel
  3. 3Structured output parserOutput Parser StructuredModel
  4. 4SettingsSetLogic
  5. 5Extract decisions and actionsAgentModel
  6. 6Download transcript fileGoogle DriveService
  7. 7Any decisions or actions found?IfLogic
  8. 8Dead-letter failed transcriptData TableService
  9. 9Extract transcript textExtract From FileService
  10. 10Read existing open tracker itemsGoogle SheetsService
  11. 11Should post the no-actions notice?IfLogic
  12. 12Alert parse failureSlackService
  13. 13Compute transcript fingerprintCodeLogic
  14. 14Compare against existing itemsCodeLogic
  15. 15Post no actions capturedSlackService
  16. 16Mark transcript as processedData TableService
  17. 17Skip if transcript already processedData TableService
  18. 18Is this action a duplicate?IfLogic
  19. 19Link existing item as raised againGoogle SheetsService
  20. 20Create tracker rowGoogle SheetsService
  21. 21Merge duplicate and new branchesMergeLogic
  22. 22Aggregate run countsCodeLogic
  23. 23Should post the summary?IfLogic
  24. 24Post summary to channelSlackService

How it's built

Starts on
An event in a connected app
Steps
24, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Google Drive, Google Sheets, Slack, n8n data table
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.