Automation library · Scheduling

Automate tenant rent collection with Sheets and Gmail

Started by a clock, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 24 steps, 4 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
24 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 4Logic 8Service 10

The steps in the order they run, from what starts it.

  1. 1When Daily Reminder DueSchedule triggerStarts it
  2. 2OpenAI GPT-4 Reminder ModelLm Chat Open AiModel
  3. 3When Weekly Summary DueSchedule triggerStarts it
  4. 4OpenAI GPT-4 Summary ModelLm Chat Open AiModel
  5. 5Read Ledger from SheetsGoogle SheetsService
  6. 6AI Rent Reminder AgentAgentModel
  7. 7Read Weekly Ledger from SheetsGoogle SheetsService
  8. 8AI Weekly Summary AgentAgentModel
  9. 9Check Ledger Read SuccessIfLogic
  10. 10Build Reminder DetailsSetLogic
  11. 11Prepare Tenant Summary LinesSetLogic
  12. 12Build Weekly Summary DetailsSetLogic
  13. 13Set Tenant InformationSetLogic
  14. 14Notify Ledger Issue TelegramTelegramService
  15. 15Check Reminder Draft ValidityIfLogic
  16. 16Summarize Rent CollectionsSummarizeService
  17. 17Email Weekly SummaryGmailService
  18. 18Check Rent OverdueIfLogic
  19. 19Send Rent Reminder EmailGmailService
  20. 20Notify AI Failure TelegramTelegramService
  21. 21Send Weekly Summary TelegramTelegramService
  22. 22Log Reminder in SheetsGoogle SheetsService
  23. 23Check for EscalationIfLogic
  24. 24Notify Landlord via TelegramTelegramService

How it's built

Starts on
A clock
Steps
24, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.