Automation library · Data collection

Track employee onboarding forms with Google Sheets and Gmail

Started by a change in a Google Sheet, and works across Gmail, Google Sheets and Slack. 26 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large

Download free
26 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 5Logic 8Service 13

The steps in the order they run, from what starts it.

  1. 1Watch Dependents Form ResponsesGoogle Sheets triggerStarts it
  2. 2Watch New Hire FormGoogle Sheets triggerStarts it
  3. 3Watch Commute Form ResponsesGoogle Sheets triggerStarts it
  4. 4Watch Prior Employer Form ResponsesGoogle Sheets triggerStarts it
  5. 5Watch All-Complete StatusGoogle Sheets triggerStarts it
  6. 6Find Progress RowGoogle SheetsService
  7. 7Generate Application ID & Determine RequirementsSetLogic
  8. 8Find Progress Row (Commute)Google SheetsService
  9. 9Find Progress Row (Prior Employer)Google SheetsService
  10. 10Check Complete & Not NotifiedIfLogic
  11. 11Mark Dependents Submitted & Check CompleteSetLogic
  12. 12Add Progress Tracker RowGoogle SheetsService
  13. 13Mark Commute Submitted & Check CompleteSetLogic
  14. 14Mark Prior Employer Submitted & Check CompleteSetLogic
  15. 15Send Slack NotificationSlackService
  16. 16Update Progress RowGoogle SheetsService
  17. 17Dependents Required?IfLogic
  18. 18Commute Info Required?IfLogic
  19. 19Prior Employer Required?IfLogic
  20. 20Update Employee RosterGoogle SheetsService
  21. 21Update Progress Row (Commute)Google SheetsService
  22. 22Update Progress Row (Prior Employer)Google SheetsService
  23. 23Mark Slack NotifiedGoogle SheetsService
  24. 24Send Dependents FormGmailService
  25. 25Send Commute FormGmailService
  26. 26Send Prior Employer FormGmailService

How it's built

Starts on
A change in a Google Sheet
Steps
26, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets, Slack
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.