Automation library · Scheduling

Sync Fathom meeting summaries and action items

Started by another system calling it. It calls services over plain HTTP rather than through connectors. 19 steps, 3 branches, 2 loops or waits: a working afternoon to understand properly.

Medium

Download free
19 stepsMedium: a working afternoon
3Branches: places the flow splits
2Loops or waits
0Services by connector: it calls them over plain HTTP

The flow

Starts it 1Logic 12Service 6

The steps in the order they run, from what starts it.

  1. 1Fathom WebhookWebhookStarts it
  2. 2ConfigSetLogic
  3. 3Parse External AttendeesCodeLogic
  4. 4Loop Over AttendeesSplit In BatchesLogic
  5. 5Search GHL ContactHttp RequestService
  6. 6Contact Found?IfLogic
  7. 7Search ConversationHttp RequestService
  8. 8No Contact - SkipNo OpLogic
  9. 9Conversation Exists?IfLogic
  10. 10Use Existing ConversationCodeLogic
  11. 11Create ConversationHttp RequestService
  12. 12Create Internal CommentHttp RequestService
  13. 13Extract New Conversation IDCodeLogic
  14. 14Create GHL NoteHttp RequestService
  15. 15Has Action Items?IfLogic
  16. 16Prepare Action ItemsCodeLogic
  17. 17No Action Items - SkipNo OpLogic
  18. 18Loop Over Action ItemsSplit In BatchesLogic
  19. 19Create GHL TaskHttp RequestService

How it's built

Starts on
Another system calling it
Steps
19, with 3 branches, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Nothing by connector; it calls services over plain HTTP
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.