Automation library · Research and reporting

Summarize school circular emails with Gmail and Gemini

Started by an arriving email, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini. 15 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

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15 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 1Logic 8Service 5

The steps in the order they run, from what starts it.

  1. 1School Email TriggerGmail triggerStarts it
  2. 2Standardize Email MetadataCodeLogic
  3. 3Check for Circular AttachmentIfLogic
  4. 4 Fetch Email Attachment ContentGmailService
  5. 5Extract Circular PDF TextExtract From FileService
  6. 6Check OCR RequirementIfLogic
  7. 7Prepare OCR Fallback ContentCodeLogic
  8. 8Assemble Final Circular TextCodeLogic
  9. 9Generate Circular Duplicate KeyCodeLogic
  10. 10Search Existing Circular LogGoogle SheetsService
  11. 11Check Duplicate StatusIfLogic
  12. 12Extract Structured Circular DetailsGoogle GeminiModel
  13. 13Parse Structured AI OutputCodeLogic
  14. 14Store Circular Record in Google SheetsGoogle SheetsService
  15. 15Send Parent Circular DigestGmailService

How it's built

Starts on
An arriving email
Steps
15, with 3 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.