Automation library · Data collection

Sort website contact emails into role vs personal with Apify

Started by a clock, and works across Apify and Google Sheets. 16 steps, 1 branch: a working afternoon to understand properly.

Medium

Download free
16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Logic 5Service 9

The steps in the order they run, from what starts it.

  1. 1When clicking Test workflowManual triggerStarts it
  2. 2Monthly stale-recheck scheduleSchedule triggerStarts it
  3. 3Read domains to enrichGoogle SheetsService
  4. 4Read entire sheetGoogle SheetsService
  5. 5Collect domains into one listAggregateLogic
  6. 6Find stale no-contact rowsFilterLogic
  7. 7Run Verified Website Contact FinderApifyService
  8. 8Requeue stale domainGoogle SheetsService
  9. 9Sort by contact qualitySwitchLogic
  10. 10Write role contact + statusGoogle SheetsService
  11. 11Flag for manual GDPR reviewGoogle SheetsService
  12. 12Mark as no contact publishedGoogle SheetsService
  13. 13Mark for retry next runGoogle SheetsService
  14. 14Merge run resultsMergeLogic
  15. 15Count run outcomesCodeLogic
  16. 16Log run summaryGoogle SheetsService

How it's built

Starts on
A clock
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Apify, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Apify and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.