The flow
Starts it 1Logic 5Service 7
The steps in the order they run, from what starts it.
- 1Daily Leave Check TriggerSchedule triggerStarts it
- 2Fetch Leave RecordsGoogle SheetsService
- 3Validate & Normalize Leave DataCodeLogic
- 4Check Needs ActivationIfLogic
- 5Process Activations SequentiallySplit In BatchesLogic
- 6Check Needs ResetIfLogic
- 7Notify HR ChannelSlackService
- 8Process Resets SequentiallySplit In BatchesLogic
- 9Send OOO Reminder EmailGmailService
- 10Notify HR Leave ResetSlackService
- 11Mark Leave as ActiveGoogle SheetsService
- 12Send Welcome Back EmailGmailService
- 13Mark Leave As InactiveGoogle SheetsService
How it's built
- Starts on
- A clock
- Steps
- 13, with 2 branches, 2 loops or waits
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Slack
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 13 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.