Automation library · Hiring

Send AI interview briefs from resumes with OpenAI

Started by a clock, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 13 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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13 stepsMedium: a working afternoon
1Branch: places the flow splits
2Loops or waits
3Services it connects to

The flow

Starts it 1Model 2Logic 5Service 5

The steps in the order they run, from what starts it.

  1. 1Schedule Trigger, Every 15 MinutesSchedule triggerStarts it
  2. 2OpenAI, GPT-4o-mini ModelLm Chat Open AiModel
  3. 31. Google Sheets, Read CandidatesGoogle SheetsService
  4. 48. AI Agent, Generate Interview BriefAgentModel
  5. 52. SplitInBatches, One at a TimeSplit In BatchesLogic
  6. 69. Gmail, Send Brief to InterviewerGmailService
  7. 710. Google Sheets, Mark as ProcessedGoogle SheetsService
  8. 83. IF, Skip Processed RowsIfLogic
  9. 911. Wait, 5 SecondsWaitLogic
  10. 104. Code, Extract Drive File IDCodeLogic
  11. 115. Google Drive, Download PDFGoogle DriveService
  12. 126. Extract From File, PDF to TextExtract From FileService
  13. 137. Code, Merge Resume and MetadataCodeLogic

How it's built

Starts on
A clock
Steps
13, with 1 branch, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.