The flow
Starts it 2Logic 11Service 4
The steps in the order they run, from what starts it.
- 1Request ReceivedWebhookStarts it
- 2Normalize & ValidateCodeLogic
- 3Is Valid?IfLogic
- 4Route by AmountSwitchLogic
- 5Mark InvalidSetLogic
- 6Auto-ApproveSetLogic
- 7Manager ApprovalGmailService
- 8Director ApprovalGmailService
- 9Build Decision RecordCodeLogic
- 10Manager Approved?IfLogic
- 11Director Approved?IfLogic
- 12Log to System of RecordHttp RequestService
- 13Manager ApprovedSetLogic
- 14Mark RejectedSetLogic
- 15Director ApprovedSetLogic
- 16Notify RequesterGmailService
- 17RespondRespond To WebhookStarts it
How it's built
- Starts on
- Another system calling it
- Steps
- 17, with 4 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 17 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.