The flow
Starts it 2Logic 8Service 7
The steps in the order they run, from what starts it.
- 1Form Trigger - Submit ReceiptForm triggerStarts it
- 2Validate & Build Expense RecordCodeLogic
- 3Has Remote URL?IfLogic
- 4Upload to URL - RemoteUpload To UrlService
- 5Upload to URL - BinaryUpload To UrlService
- 6Extract CDN URLCodeLogic
- 7Mindee - Extract Receipt DataHttp RequestService
- 8Parse OCR & Score ConfidenceCodeLogic
- 9Confidence Gate, Auto or Manager?IfLogic
- 10Mark Auto-ApprovedCodeLogic
- 11Slack - Manager Approval RequestSlackService
- 12Expensify - Create Expense EntryHttp RequestService
- 13Mark Pending Manager ReviewCodeLogic
- 14Merge Approval + Expensify ResultCodeLogic
- 15Sheets - Append Audit RowGoogle SheetsService
- 16Gmail - Employee ConfirmationGmailService
- 17Respond to FormRespond To WebhookStarts it
How it's built
- Starts on
- Someone submitting a form
- Steps
- 17, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Slack
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 17 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.