Automation library · E-commerce

Route craft brewery orders with OpenAI and Google Sheets

Started by another system calling it, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 14 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
14 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 3Logic 4Service 6

The steps in the order they run, from what starts it.

  1. 1Receive Retailer Order WebhookWebhookStarts it
  2. 2Territory Compliance ModelLm Chat Open AiModel
  3. 3Parse Territory DecisionOutput Parser StructuredModel
  4. 4Normalize Order IntakeSetLogic
  5. 5Validate Territory & ComplianceAgentModel
  6. 6Look Up Territory & Allocation MapGoogle SheetsService
  7. 7Shape Territory DecisionSetLogic
  8. 8Route Order DecisionSwitchLogic
  9. 9Send Order Approval ConfirmationGmailService
  10. 10Flag Territory Conflict to ComplianceGmailService
  11. 11Flag License Ineligibility to ComplianceGmailService
  12. 12Flag Allocation Cap Breach to Sales OpsGmailService
  13. 13Combine Routing BranchesMergeLogic
  14. 14Append Order Decision to LogGoogle SheetsService

How it's built

Starts on
Another system calling it
Steps
14, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.