Automation library · Chat assistants

Review and approve supplier applications with OpenAI

Started by a clock, and works across Discord, Gmail and Google Sheets. It hands the judgement calls to OpenAI. 19 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
19 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 4Logic 4Service 9

The steps in the order they run, from what starts it.

  1. 1When Supplier Application AddedGoogle Sheets triggerStarts it
  2. 2OpenAI GPT-4o Mini ModelLm Chat Open AiModel
  3. 3Monthly Supplier Summary TriggerSchedule triggerStarts it
  4. 4OpenAI Monthly ModelLm Chat Open AiModel
  5. 5Normalize Supplier DataSetLogic
  6. 6AI Supplier Review AgentAgentModel
  7. 7Get Supplier Reviews from SheetGoogle SheetsService
  8. 8Summarize Monthly Supplier ReportAgentModel
  9. 9Validate Supplier InputIfLogic
  10. 10Extract AI DecisionSetLogic
  11. 11Send Monthly Report EmailGmailService
  12. 12Notify Invalid Application on DiscordDiscordService
  13. 13Append Review to Supplier LogGoogle SheetsService
  14. 14Post Monthly Report to DiscordDiscordService
  15. 15If Supplier Needs ReviewIfLogic
  16. 16Alert Procurement on DiscordDiscordService
  17. 17Email Requester for More InfoGmailService
  18. 18Notify Team on DiscordDiscordService
  19. 19Email Approval to SupplierGmailService

How it's built

Starts on
A clock
Steps
19, with 2 branches
Size
Medium: a working afternoon
Connects to
Discord, Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Discord, Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.