Automation library · Scheduling

Recover missed appointments with Google Calendar and Twilio

Started by a clock, and works across Gmail, Google Calendar, Google Sheets and Twilio. 9 steps, 1 branch: a working afternoon to understand properly.

Medium

9 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 1Logic 4Service 4

The steps in the order they run, from what starts it.

  1. 1Every HourSchedule triggerStarts it
  2. 2Config (edit me)SetLogic
  3. 3Find Marked EventsGoogle CalendarService
  4. 4Only New No-ShowsRemove DuplicatesLogic
  5. 5Pull Attendee DetailsSetLogic
  6. 6Is There a Phone Number?IfLogic
  7. 7Text the Rebooking LinkTwilioService
  8. 8Email the Rebooking LinkGmailService
  9. 9Log the RecoveryGoogle SheetsService

How it's built

Starts on
A clock
Steps
9, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Google Sheets, Twilio
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Twilio accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.