Automation library · Data collection

Manage vendor onboarding and compliance with Google Sheets

Started by someone submitting a form, and works across Gmail and Google Sheets. 21 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large

Download free
21 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Logic 12Service 8

The steps in the order they run, from what starts it.

  1. 1Receive Vendor ApplicationForm triggerStarts it
  2. 2Set Vendor ConfigurationSetLogic
  3. 3Normalize Vendor ApplicationSetLogic
  4. 4Validate Required Vendor DataIfLogic
  5. 5Merge Vendor Lookup ContextMergeLogic
  6. 6Check Existing VendorGoogle SheetsService
  7. 7Prepare Rejection OutcomeCodeLogic
  8. 8Vendor Already Exists?IfLogic
  9. 9Log Rejected Vendor ApplicationGoogle SheetsService
  10. 10Prepare Duplicate Vendor OutcomeSetLogic
  11. 11Mandatory Compliance Passed?IfLogic
  12. 12Notify Rejected VendorGmailService
  13. 13Log Duplicate Vendor ApplicationGoogle SheetsService
  14. 14Prepare Compliance PassedSetLogic
  15. 15Notify Duplicate VendorGmailService
  16. 16Calculate Vendor Risk ScoreCodeLogic
  17. 17Risk Acceptable?IfLogic
  18. 18Prepare Vendor ApprovalSetLogic
  19. 19Add Vendor to Vendor MasterGoogle SheetsService
  20. 20Log Approved Vendor ApplicationGoogle SheetsService
  21. 21Notify Approved VendorGmailService

How it's built

Starts on
Someone submitting a form
Steps
21, with 4 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.