Automation library · Data collection

Generate and track offer letters with Google Sheets and Docs

Started by another system calling it, and works across Gmail, Google Docs, Google Drive and Google Sheets. 21 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large

Download free
21 stepsLarge: read it before trusting it with anything live
3Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 2Logic 4Service 15

The steps in the order they run, from what starts it.

  1. 1Google Sheets TriggerGoogle Sheets triggerStarts it
  2. 2Webhook1WebhookStarts it
  3. 3If4IfLogic
  4. 4Get row(s) in sheet2Google SheetsService
  5. 5Copy Template1Google DriveService
  6. 6Check Response is Locked?1IfLogic
  7. 7Update a offer letter1Google DocsService
  8. 8Code in JavaScript3CodeLogic
  9. 9Document to PDF1Google DriveService
  10. 10Switch1SwitchLogic
  11. 11Save PDF to drive1Google DriveService
  12. 12Update Status to Accepted1Google SheetsService
  13. 13Update Status to Rejected1Google SheetsService
  14. 14Update Status Timeout1Google SheetsService
  15. 15Assign Sharing Rights1Google DriveService
  16. 16Ack. Candidate1GmailService
  17. 17Ack. Hr1GmailService
  18. 18Thank you to Candidate2GmailService
  19. 19Thank you to Candidate3GmailService
  20. 20Send a message1GmailService
  21. 21Update status in sheet1Google SheetsService

How it's built

Starts on
Another system calling it
Steps
21, with 3 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Docs, Google Drive, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.