The flow
Starts it 4Logic 2Service 12
The steps in the order they run, from what starts it.
- 1PO ModifiedAirtable triggerStarts it
- 2Manual Trigger for Test SOManual triggerStarts it
- 3Check Products HourlySchedule triggerStarts it
- 4PO Enters Needs EmailAirtable triggerStarts it
- 5Find Suppliers Without Draft POAirtableService
- 6Create SOAirtableService
- 7Find Products Need PurchaseAirtableService
- 8Send out PO to SupplierGmailService
- 9Create a Draft POAirtableService
- 10List ProductsAirtableService
- 11Find Existing Stock InAirtableService
- 12Merge Product and Stock In DataMergeLogic
- 13Update PO StatusAirtableService
- 14Create SO LineAirtableService
- 15Find Draft PO for SupplierAirtableService
- 16Is there Stock In AlreadyIfLogic
- 17Update Stock InAirtableService
- 18Create Stock InAirtableService
How it's built
- Starts on
- A clock
- Steps
- 18, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Airtable and Gmail accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.