The flow
Starts it 4Model 4Logic 1Service 3
The steps in the order they run, from what starts it.
- 1Handle AI Receptionist WebhookWebhookStarts it
- 2Retrieve Session MemoryMemory Buffer WindowModel
- 3Verify Calendar AvailabilityGoogle Calendar ToolService
- 4Schedule Calendar AppointmentGoogle Calendar ToolService
- 5Dispatch Confirmation EmailGmail ToolService
- 6Send WhatsApp NotificationTool Http RequestModel
- 7Google Gemini AI Chat ModelLm Chat Google GeminiModel
- 8Check Message PresenceIfLogic
- 9Voice Booking AI AgentAgentModel
- 10Respond Validation ErrorRespond To WebhookStarts it
- 11Respond with Success MessageRespond To WebhookStarts it
- 12Respond to Agent ErrorRespond To WebhookStarts it
How it's built
- Starts on
- Another system calling it
- Steps
- 12, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Calendar
- Model
- Gemini
- Retrieval
- Answers are drawn from documents you supply, not from the model alone
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Calendar accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 12 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.