The flow
Starts it 2Logic 5Service 10
The steps in the order they run, from what starts it.
- 1Client Intake WebhookWebhookStarts it
- 2Prepare Client DataSetLogic
- 3Create Client RecordAirtableService
- 4Send Welcome EmailGmailService
- 5Log Invoice to SheetsGoogle SheetsService
- 6Send Invoice EmailGmailService
- 7Respond to WebhookRespond To WebhookStarts it
- 8Wait 3 DaysWaitLogic
- 9Check Payment StatusAirtableService
- 10Is Invoice Paid?IfLogic
- 11Notify Payment ReceivedSlackService
- 123-Day Payment ReminderGmailService
- 13Wait 4 More DaysWaitLogic
- 14Check Payment AgainAirtableService
- 15Still Unpaid?IfLogic
- 16Alert Freelancer OverdueSlackService
- 177-Day Overdue NoticeGmailService
How it's built
- Starts on
- Another system calling it
- Steps
- 17, with 2 branches, 2 loops or waits
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail, Google Sheets, Slack
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Airtable, Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 17 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.