Automation library · E-commerce

Extract purchase orders from PDFs with Google Sheets

Started by someone submitting a form, and works across Google Drive and Google Sheets. 15 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

Download free
15 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Logic 9Service 5

The steps in the order they run, from what starts it.

  1. 1On form submissionForm triggerStarts it
  2. 2Read: Existing POsGoogle SheetsService
  3. 3Prepare: Split PDFsCodeLogic
  4. 4Loop Over ItemsSplit In BatchesLogic
  5. 5Build: Flag SummaryCodeLogic
  6. 6Extract: PO DataEasybits ExtractorService
  7. 7Form: CompletionFormService
  8. 8Check: Duplicate POCodeLogic
  9. 9IF: EDI Enabled?IfLogic
  10. 10IF: New PO?IfLogic
  11. 11Build: PO ObjectCodeLogic
  12. 12Build: Article RowsCodeLogic
  13. 13Call 'Purchase Order Extractor Workflow – Generate EDI 850'Execute WorkflowLogic
  14. 14Append: PO Rows to SheetGoogle SheetsService
  15. 15Google Drive: UploadGoogle DriveService

How it's built

Starts on
Someone submitting a form
Steps
15, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Google Drive, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.