Automation library · Money admin

Extract Data from Invoices with OCR and Gemini

Started by an event in a connected app, and works across Airtable and Telegram. It hands the judgement calls to Gemini. 11 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

11 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 3Service 5

The steps in the order they run, from what starts it.

  1. 1Local File TriggerLocal File triggerStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3Save to AirtableAirtable ToolService
  4. 4Read FileRead Write FileService
  5. 5Extract Invoice Data (Gemini)AgentModel
  6. 6Check File TypeIfLogic
  7. 7TelegramTelegramService
  8. 8PDF Page ExtractPdf Page ExtractService
  9. 9TesseractTesseract NodeService
  10. 10SwitchSwitchLogic
  11. 11AggregateAggregateLogic

How it's built

Starts on
An event in a connected app
Steps
11, with 2 branches
Size
Medium: a working afternoon
Connects to
Airtable, Telegram
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Airtable and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.