Automation library · Money admin

Automate invoice data extraction from Google Drive to Airtable

Started by an event in a connected app, and works across Airtable and Google Drive. It hands the judgement calls to OpenAI. 11 steps, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
11 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 3Logic 3Service 4

The steps in the order they run, from what starts it.

  1. 1OCR folderGoogle Drive triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Loop Over ItemsSplit In BatchesLogic
  4. 4AI Agent-OCRAgentModel
  5. 5Done!No OpLogic
  6. 6file name & IDSetLogic
  7. 7Data CleanerOpen AiModel
  8. 8Move failedGoogle DriveService
  9. 9Download fileGoogle DriveService
  10. 10AirTable - Create a record1AirtableService
  11. 11Move successfulGoogle DriveService

How it's built

Starts on
An event in a connected app
Steps
11, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Airtable, Google Drive
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Airtable and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.