The flow
Starts it 2Logic 7Service 11
The steps in the order they run, from what starts it.
- 1Upload DocumentForm triggerStarts it
- 2Email Attachment TriggerGmail triggerStarts it
- 3Extract PDF Text (Form)Extract From FileService
- 4Get AttachmentGmailService
- 5Normalize Form InputSetLogic
- 6Extract PDF Text (Email)Extract From FileService
- 7Merge SourcesMergeLogic
- 8Normalize Email InputSetLogic
- 9AI Extract & ValidateHttp RequestService
- 10Parse AI ResponseCodeLogic
- 11Needs Review?IfLogic
- 12Notify for ReviewSlackService
- 13Log to Needs ReviewAirtableService
- 14Route by Document TypeSwitchLogic
- 15Store InvoiceAirtableService
- 16Store ResumeAirtableService
- 17Store ContractAirtableService
- 18Store ApplicationAirtableService
- 19Merge Stored ResultsMergeLogic
- 20Send Success NotificationSlackService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 20, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail, Slack
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Airtable, Gmail and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 20 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.