Automation library · Data collection

Extract and log data to Airtable with Gemini and ILovePDF

Started by an event in a connected app, and works across Airtable and Google Drive. It hands the judgement calls to Gemini. 16 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: Gemini

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 3Logic 2Service 9

The steps in the order they run, from what starts it.

  1. 1Google Gemini Chat ModelLm Chat Google GeminiModel
  2. 2Structured Output ParserOutput Parser StructuredModel
  3. 3When clicking ‘Test workflow’Manual triggerStarts it
  4. 4Upload your file to google driveGoogle Drive triggerStarts it
  5. 5AI AgentAgentModel
  6. 6Get tokenHttp RequestService
  7. 7Download fileGoogle DriveService
  8. 8AirtableAirtableService
  9. 9get server get taskHttp RequestService
  10. 10MergeMergeLogic
  11. 11move file to doneGoogle DriveService
  12. 12upload pdfHttp RequestService
  13. 13convert to jpgHttp RequestService
  14. 14download fileHttp RequestService
  15. 15SwitchSwitchLogic
  16. 16CompressionCompressionService

How it's built

Starts on
An event in a connected app
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Airtable, Google Drive
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Airtable and Google Drive accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.