Automation library · CRM

Creator sponsorship and brand deals CRM with OpenAI and Gmail

Started by a clock, and works across Gmail, Notion and Telegram. It hands the judgement calls to OpenAI. 29 steps, 3 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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29 stepsLarge: read it before trusting it with anything live
3Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 3Model 8Logic 9Service 9

The steps in the order they run, from what starts it.

  1. 1📧 Gmail TriggerGmail triggerStarts it
  2. 2🤖 OpenAI - ClassifierLm Chat Open AiModel
  3. 3🤖 OpenAI - Reply DrafterLm Chat Open AiModel
  4. 4⏰ Daily 9AM TriggerSchedule triggerStarts it
  5. 5🤖 OpenAI - Follow-upLm Chat Open AiModel
  6. 6📅 Monthly Report TriggerSchedule triggerStarts it
  7. 7🤖 OpenAI - Report WriterLm Chat Open AiModel
  8. 8🔧 Extract Email DataSetLogic
  9. 9🧠 LLM - Classify and ExtractChain LlmModel
  10. 10✍️ LLM - Draft ReplyChain LlmModel
  11. 11📋 Notion - Get Follow-upsNotionService
  12. 12✍️ LLM - Follow-up DraftChain LlmModel
  13. 13💰 Notion - Get Paid DealsNotionService
  14. 14✍️ LLM - Monthly SummaryChain LlmModel
  15. 15⚙️ Parse AI ResponseCodeLogic
  16. 16📱 Telegram - New Deal AlertTelegramService
  17. 17📌 Has Follow-ups Today?IfLogic
  18. 18📱 Telegram - Follow-up AlertTelegramService
  19. 19📊 Calculate Revenue StatsCodeLogic
  20. 20📱 Telegram - Monthly ReportTelegramService
  21. 21🔍 Is Sponsorship?IfLogic
  22. 22🔁 Loop Each DealSplit In BatchesLogic
  23. 23📧 Gmail - Monthly Report EmailGmailService
  24. 24🔎 Notion - Search DealNotionService
  25. 25🔧 Extract Deal InfoSetLogic
  26. 26📋 Deal Already Exists?IfLogic
  27. 27🔄 Notion - Update DealNotionService
  28. 28✅ Notion - Create DealNotionService
  29. 29🔀 Merge After SaveMergeLogic

How it's built

Starts on
A clock
Steps
29, with 3 branches, 1 loop or waits
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Notion, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Notion and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.