The flow
Starts it 1Logic 8Service 9
The steps in the order they run, from what starts it.
- 1Schedule - Procurement ScanSchedule triggerStarts it
- 2Read - New RequisitionsGoogle SheetsService
- 3Filter - Approved & New RequestsFilterLogic
- 4Read - Supplier Master DataGoogle SheetsService
- 5Code - Merge Supplier DetailsCodeLogic
- 6Check - Existing Purchase OrderIfLogic
- 7Code - Procurement ValidationCodeLogic
- 8End - Duplicate RequestNo OpLogic
- 9Check ValidationIfLogic
- 10AI - Risk AssessmentHttp RequestService
- 11Create - Rejection AuditGoogle SheetsService
- 12Code - Generate Purchase OrderCodeLogic
- 13Update - Requisition RejectedGoogle SheetsService
- 14Create - Purchase Order RecordGoogle SheetsService
- 15Create - Audit TrailGoogle SheetsService
- 16Update - Requisition ProcessedGoogle SheetsService
- 17Set - Notification PayloadSetLogic
- 18Notify - Procurement TeamGmailService
How it's built
- Starts on
- A clock
- Steps
- 18, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.