Automation library · Scheduling

Classify documents with Gemini

Started by an event in a connected app, and works across Gmail, Google Calendar, Google Drive and Google Sheets. 20 steps, 3 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

Download free
20 stepsMedium: a working afternoon
3Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Logic 9Service 10

The steps in the order they run, from what starts it.

  1. 1When clicking 'Execute workflow'Manual triggerStarts it
  2. 2Get inbox filesGoogle DriveService
  3. 3Loop through filesSplit In BatchesLogic
  4. 4Download fileGoogle DriveService
  5. 5Check file typeSwitchLogic
  6. 6Convert to Base64CodeLogic
  7. 7Handle unsupported formatCodeLogic
  8. 8Gemini OCR classificationHttp RequestService
  9. 9Send error notificationGmailService
  10. 10Parse AI responseCodeLogic
  11. 11Log error to sheetGoogle SheetsService
  12. 12Classification checkIfLogic
  13. 13Generate filenameCodeLogic
  14. 14Rename fileGoogle DriveService
  15. 15Move to folderGoogle DriveService
  16. 16Log to spreadsheetGoogle SheetsService
  17. 17Has deadline?IfLogic
  18. 18Add to calendarGoogle CalendarService
  19. 19Done - no deadlineNo OpLogic
  20. 20Send deadline alertGmailService

How it's built

Starts on
An event in a connected app
Steps
20, with 3 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Google Drive, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.