The flow
Starts it 1Model 1Logic 7Service 3
The steps in the order they run, from what starts it.
- 1Gmail TriggerGmail triggerStarts it
- 2Has PDF Attachment?IfLogic
- 3Split OutSplit OutLogic
- 4Loop Over ItemsSplit In BatchesLogic
- 5Analyze documentGoogle GeminiModel
- 6Merge Corporate File + MetadataMergeLogic
- 7Merge Personal File + MetadataMergeLogic
- 8Edit FieldsSetLogic
- 9Upload to Corporate DriveGoogle DriveService
- 10Upload to Personal DriveGoogle DriveService
- 11Is Corporate Invoice?IfLogic
- 12Append row in sheetGoogle SheetsService
How it's built
- Starts on
- An arriving email
- Steps
- 12, with 2 branches, 1 loop or waits
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Drive, Google Sheets
- Model
- Gemini
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 12 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.