The flow
Starts it 1Model 3Logic 1Service 7
The steps in the order they run, from what starts it.
- 1Gmail TriggerGmail triggerStarts it
- 2Structured Output ParserOutput Parser StructuredModel
- 3OpenAI Chat ModelLm Chat Open AiModel
- 4Extract from FileExtract From FileService
- 5Extract Invoice RecordAgentModel
- 6Sales Order CreationGoogle SheetsService
- 7Stock & Shortage CheckGoogle SheetsService
- 8If NegativeIfLogic
- 9Create Purchase RequisitionGoogle SheetsService
- 10Create Work OrderGoogle SheetsService
- 11Send a messageGmailService
- 12Send Order SummarySlackService
How it's built
- Starts on
- An arriving email
- Steps
- 12, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets, Slack
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 12 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.