Automation library · Data collection

Build an AI-powered employee recognition system with OpenAI

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 17 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 4Logic 5Service 6

The steps in the order they run, from what starts it.

  1. 1Monthly Award TriggerSchedule triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3OpenAI Chat Model1Lm Chat Open AiModel
  4. 4Jotform TriggerJot Form triggerStarts it
  5. 5Read Recognition LogGoogle SheetsService
  6. 6Generate Award ReportAgentModel
  7. 7AI Recognition AnalysisAgentModel
  8. 8Extract Recognition DataSetLogic
  9. 9Filter Monthly EligibleCodeLogic
  10. 10Parse Award ReportSetLogic
  11. 11Parse AI AnalysisSetLogic
  12. 12Check Has NominationsIfLogic
  13. 13Send Award ReportGmailService
  14. 14Log to Recognition SheetGoogle SheetsService
  15. 15Send Nominator AcknowledgmentGmailService
  16. 16Send Nominee NotificationGmailService
  17. 17Notify HR LeadershipGmailService

How it's built

Starts on
A clock
Steps
17, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.