Automation library · Money admin

Automate SaaS operations with OpenAI

Started by someone submitting a form, and works across Gmail and n8n data table. It hands the judgement calls to OpenAI. 33 steps, 2 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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33 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 5Model 6Logic 7Service 15

The steps in the order they run, from what starts it.

  1. 1User Sign-Up FormForm triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4Data Table Tool - User ManagementData Table ToolService
  5. 5Data Table Tool - AnalyticsData Table ToolService
  6. 6Gmail Tool - Send EmailsGmail ToolService
  7. 7Support Request WebhookWebhookStarts it
  8. 8OpenAI Chat Model - SupportLm Chat Open AiModel
  9. 9Support Triage Output ParserOutput Parser StructuredModel
  10. 10Daily Analytics ScheduleSchedule triggerStarts it
  11. 11Billing Event WebhookWebhookStarts it
  12. 12Data Table Tool - User Management1Data Table ToolService
  13. 13Data Table Tool - Analytics1Data Table ToolService
  14. 14Gmail Tool - Send Emails1Gmail ToolService
  15. 15Workflow ConfigurationSetLogic
  16. 16AI Business Logic OrchestratorAgentModel
  17. 17Prepare Support Request DataSetLogic
  18. 18AI Support Triage AgentAgentModel
  19. 19Fetch User Analytics DataData TableService
  20. 20Process Billing EventSetLogic
  21. 21MCP Server - Expose ToolsMcp triggerStarts it
  22. 22Store User DataData TableService
  23. 23Store Support RequestsData TableService
  24. 24Check Priority LevelIfLogic
  25. 25Aggregate Analytics MetricsAggregateLogic
  26. 26Update User Billing StatusData TableService
  27. 27Send Admin Alert - High PriorityGmailService
  28. 28Send Auto-Response - Normal PriorityGmailService
  29. 29Generate Dashboard DataCodeLogic
  30. 30Check Event TypeIfLogic
  31. 31Send Dashboard to External ServiceHttp RequestService
  32. 32Send Cancellation EmailGmailService
  33. 33Send Payment ConfirmationGmailService

How it's built

Starts on
Someone submitting a form
Steps
33, with 2 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, n8n data table
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 33 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 33 steps before you point it at anything that matters.