Automation library · Lead generation

Automate lead qualification & follow-up with Gemini

Started by someone submitting a form, and works across Gmail, Google Calendar, HubSpot and Mailchimp. It hands the judgement calls to Gemini. 20 steps, 1 branch, 3 loops or waits: a working afternoon to understand properly.

MediumCalls a model: Gemini

Download free
20 stepsMedium: a working afternoon
1Branch: places the flow splits
3Loops or waits
4Services it connects to

The flow

Starts it 2Model 1Logic 4Service 13

The steps in the order they run, from what starts it.

  1. 1WordPress Form TriggerWebhookStarts it
  2. 2On form submissionForm triggerStarts it
  3. 3Initial DelayWaitLogic
  4. 4AI Lead QualificationGoogle GeminiModel
  5. 5Lead DecisionIfLogic
  6. 6Qualified Lead DelayWaitLogic
  7. 7VAPI AI Call - Not QualifiedHttp RequestService
  8. 8VAPI AI Call - QualifiedHttp RequestService
  9. 9Get Follow-up Call ResultsHttp RequestService
  10. 10Follow-up CampaignMailchimpService
  11. 11Get Qualified Call ResultsHttp RequestService
  12. 12Post-Call DelayWaitLogic
  13. 13Follow-up EmailGmailService
  14. 14Schedule MeetingGoogle CalendarService
  15. 15Update CRM - Not QualifiedHubspotService
  16. 16Create Zoom MeetingZoomService
  17. 17Schedule Follow-up CalendarGoogle CalendarService
  18. 18Qualified Lead CampaignMailchimpService
  19. 19Meeting Confirmation EmailGmailService
  20. 20Update CRM - QualifiedHubspotService

How it's built

Starts on
Someone submitting a form
Steps
20, with 1 branch, 3 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, HubSpot, Mailchimp
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, HubSpot and Mailchimp accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.