Automation library · Data collection

Automate 30-day coach training with SMS and Twilio

Started by another system calling it, and works across Google Sheets and Twilio. 28 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large

Download free
28 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 6Logic 9Service 13

The steps in the order they run, from what starts it.

  1. 1Configuration SettingsSetLogic
  2. 2Coach Registration WebhookWebhookStarts it
  3. 3Daily 9AM SchedulerSchedule triggerStarts it
  4. 4Coach Response WebhookWebhookStarts it
  5. 5Weekly Motivation SchedulerSchedule triggerStarts it
  6. 6Process Coach RegistrationCodeLogic
  7. 7Get Active CoachesGoogle SheetsService
  8. 8Get All Training ContentGoogle SheetsService
  9. 9Process Coach ResponseCodeLogic
  10. 10Get All CoachesGoogle SheetsService
  11. 11Save Coach to DatabaseGoogle SheetsService
  12. 12Get Day 1 Training ContentGoogle SheetsService
  13. 13Process Daily TrainingCodeLogic
  14. 14Send Auto-Reply SMSTwilioService
  15. 15Check If Opt-OutIfLogic
  16. 16Generate Weekly MessagesCodeLogic
  17. 17Combine Registration DataCodeLogic
  18. 18Send Daily Training SMSTwilioService
  19. 19Response Webhook ReplyRespond To WebhookStarts it
  20. 20Mark As Opted OutGoogle SheetsService
  21. 21Send Weekly Motivation SMSTwilioService
  22. 22Send Day 1 Training SMSTwilioService
  23. 23Update Coach ProgressGoogle SheetsService
  24. 24Wait 2 MinutesWaitLogic
  25. 25Check Audio AvailableIfLogic
  26. 26Send Audio SMSTwilioService
  27. 27Update to Day 2Google SheetsService
  28. 28Registration ResponseRespond To WebhookStarts it

How it's built

Starts on
Another system calling it
Steps
28, with 2 branches, 1 loop or waits
Size
Large: read it before trusting it with anything live
Connects to
Google Sheets, Twilio
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Twilio accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 28 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 28 steps before you point it at anything that matters.