Automation library · Scheduling

AI Project Manager: Smart Subtasks & Scheduling for Asana

Started by an event in a connected app, and works across Asana. It hands the judgement calls to Gemini. 9 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: Gemini

9 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
1Service it connects to

The flow

Starts it 1Model 1Logic 5Service 2

The steps in the order they run, from what starts it.

  1. 1Edit FieldsSetLogic
  2. 2Asana TriggerAsana triggerStarts it
  3. 3Validate InputCodeLogic
  4. 4Is Valid?SwitchLogic
  5. 5Gemini: PlanGoogle GeminiModel
  6. 6Calc & TagCodeLogic
  7. 7Loop SubtasksSplit In BatchesLogic
  8. 8Create SubtaskAsanaService
  9. 9Notify SlackSlackwebService

How it's built

Starts on
An event in a connected app
Steps
9, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Asana
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Asana account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.