Automation library · Research and reporting

AI-powered damage reporting tool for logistics with Gmail

Started by an incoming Telegram message, and works across Gmail and Telegram. It hands the judgement calls to OpenAI. 18 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
18 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 9Service 6

The steps in the order they run, from what starts it.

  1. 1Telegram TriggerTelegram triggerStarts it
  2. 2Image Received ?IfLogic
  3. 3Load Report StateCodeLogic
  4. 4Instructions to OperatorTelegramService
  5. 5Report GeneratedIfLogic
  6. 6Download Barcode ImageTelegramService
  7. 7Download Pallet ImageTelegramService
  8. 8AI Barcode Reader (GPT-4o Mini)Open AiModel
  9. 9AI Damage Analysis (GPT-4o)Open AiModel
  10. 10Extract Barcode ValueSetLogic
  11. 11Request Barcode PhotoTelegramService
  12. 12Store ReportCodeLogic
  13. 13Store BarcodeCodeLogic
  14. 14Load Report InfosCodeLogic
  15. 15Generate ReportCodeLogic
  16. 16Send Report by EmailGmailService
  17. 17Confirm Report Sent to OperatorTelegramService
  18. 18Reinitialise State VariablesCodeLogic

How it's built

Starts on
An incoming Telegram message
Steps
18, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.